Closing Guide - Sellers

You, or your agent, should send a copy of the contract to us, as soon as possible, so we can begin working on your transaction!

We will contact you to have the initial discussion regarding your transaction. Some standard questions would be, are you married or single, do you have an open mortgage, your social security number, and are there any other liens we should know about? These are a few common questions.

No worries if you are unsure, the buyer's representative will send requirements for us to complete prior to closing.

As the Titled Owner of the property, or “seller” it is part of the contract you signed to provide clear title to the buyer. A Title Search on the property will be performed, this will, in essence, create a “list” of things you will be required to complete so Title Insurance can be issued on the property.

Hopefully, when you bought the property, your seller did it for you.

There are various reasons your personal information is needed. Don’t fret, your information is safeguarded in a highly protected program and we will never share or sell your information to a third party.

1. We are required in Pennsylvania to run a “Child Support Lien” report, regardless if you have children, or your children are grown, it is a requirement to issue Title. For this, we need your social.
2. Sometimes, common names come up with a Bankruptcy, even if you have never filed for one, we would have to compare it with your social to clear it, unfortunately your word won't be enough.
3. Some judgments can only be cleared by your social.
4. A USA Patriot Act is run on all parties of a real estate transaction. If a name similar to yours comes up, we would need your social to clear it.
5. Lastly, it is required to complete the transaction.

If you are local, our office will schedule a time to meet and go over the required documents needed to complete the transaction.

Good news, you have options!! Our office can coordinate a mobile notary to come to you. This is an extra charge in addition to your closing fees.

We work hand-in-hand with a Certified Mobile Notary Company.

If you have access to your own notary service, you can schedule to meet with them.

Excellent choice! When choosing to use the mobile notary service, we place the order on their secure site. They find one of their certified notaries in your area, and then they are assigned.

The assigned notary will contact you to schedule the date, time and location of your choice.

Once you have the notary scheduled, we upload your documents to their secure portal, they print, bring the documents to you, the signing occurs and then they scan them all into the secure portal. Once they are uploaded into your specific file, they are reviewed and approved to ship back to us.

That’s it, done!

No problem! You still have options.

Only notaries meeting these standards will be permitted to participate in the transaction. This policy is mandatory and is intended to ensure compliance with updated fraud prevention procedures. Failure to follow these requirements may result in delays or rejection of the signed documents.

Use of a Notary Not Previously Approved

If a party chooses to use a notary service that has not yet been verified by the Settlement Company, that notary must complete a verification process before any documents will be released for signing.

Notary Verification Process:

1. Provide the Notary’s full company name, business address, and contact information

for independent verification by the Settlement Company.

2. Submit proof of active notary commission or certification/license issued by the state

in which the notary is commissioned.

3. Provide a copy of the notary’s current Errors & Omissions Insurance Declaration Page.

4. Disclose any relationship between the signing party and the notary public.

5. Confirm the notary has the ability to securely handle and transmit non-public

information.

Required Signing Procedures:

1. Each signing party must present two (2) forms of valid identification, and copies must

be returned to the Settlement Company along with the notarized documents.

2. The notary must be able to securely send and receive documents.

3. Documents must be scanned and emailed to the Settlement Company immediately

after execution and before being shipped.

4. Documents must be shipped either:

o Using a prepaid label provided by the Settlement Company, or

o If using their own label, a copy of the label and tracking number must be

emailed to the Settlement Company before shipment.

5. All documents must be shipped the same day as signing.

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That is okay, we can work it out. UPS stores have the ability to scan and email right from their office locations.

Not close to a UPS, we will figure it out!

Our office calls this holding in “Escrow”. Your signed documents stay in your file until the closing is scheduled and we obtain (or wire confirmation) of your closing proceeds. At that time, we will turn the originals to the buyer’s title company.

We have completed the transaction, and your proceeds are provided to you in the form you choose! Congratulations, you did it!!